Project and Program Management

Project and Program management Trends in the Government
Project and Program Management continue to be focal points for the Government:

• Federal program managers will have additional oversight via the Office of Management and Budget's Program Assessment Rating tool. Karen Evans, administrator of the Office of E-Government and Technology, stated "OMB will focus heavily on agencies' efforts to upgrade project management."
• Officials from 33 states and Washington, D.C. have created statewide project management organizations as of November 2005.
• Earned-value management is becoming more than just a measurement of compliance with the President's Management Agenda. Once in place, EVM systems can help agencies struggling with over-budget, behind-schedule IT projects.

Project and Program Management with CYIPRO

Although often overlooked or simply neglected, Project Management remains the cornerstone of successful collaboration. Employees need a simple yet effective means to manage their projects, and CYIPRO's hierarchical project management structure brings this to fruition as it helps guide the staff through projects by breaking the organization down by divisions, teams under those divisions, projects under those teams, and then tasks (details) under those projects. Project owners can assign resources to tasks, set schedules and priorities, and review status reports. Our unique E2P (email to project) feature allows users to create new projects directly from incoming or outgoing emails. This saves time and effort since valuable email information does not have to be copied or re-written.

With CYIPRO, Program Management is easily achieved through the inherent structure of the tool; the program manager may oversee divisions, teams and projects based on security permissions. The manager may quickly produce project reports (by division, team or for a specific staff member) to evaluate hours spent on projects and to ensure accountability. The manager may then re-allocate resources to the teams or projects in most need and also consider cost overruns to effectively manage the budget or contractual obligations. Program management is also linked to performance-based contracting in that Quality Control reports may be generated and analyzed for trends or problems.

Problems

1. Project Management Shelfware
2. Management Reporting
3. Total Staff Accountability
4. Contract Management
5. Workflow

Three Steps to Project and Program Management Success with CYIPRO

Project and Program Management with CYIPRO can be successful by following three steps.

1. Create a virtual organizational structure within CYIPRO to mirror your current structure to include divisions and teams.
2. Use CYIPRO daily to manage projects and tasks across the organization. Build templates for repeatable practices and processes.
3. View daily project reports and conduct monthly Internal Progress Reviews (IPRs) to discuss status of projects, deliverables and any cost issues.

Results of Project and Program Management with CYIPRO

Project and Program Managers can easily track and report all projects and tasks with CYIPRO's extensive management reporting.

• Successfully score well in OMB's Program Assessment Rating Tool.
• Manage contracts and improve workflow with total staff accountability.
• Built-in earned-value management (EVM), which allows project and program managers to track almost in real time money spent on a project and measure that against timelines and deadlines.